Over Time Report
The Over Time report is designed for ongoing surveys (surveys with no end date). These surveys gather feedback continuously rather than at a point in time, so they need reports that can help identify emerging trends.
For example, participants 12 months ago might have scored leadership questions higher than participants 1 month ago.
This is what the Over Time report helps with.
It is available for the following surveys:
Onboarding Over Time
Onboarding Week one
Offboarding (Exit)
Build Your Own
Residents and Ratepayers Voice
You must enable ongoing survey mode in the survey settings for the Over Time Report to show in your reporting suite. This setting can be enabled at any time, regardless of your survey status.
Average, Category and Question toggles
The Over Time Report has three toggles: Average, Category and Question. This adjusts what data is shown on the graph.
Average score: This shows the average survey score over time. This is based on the Agree-Disagree scale questions in the survey.
Category: This shows the average score for a question category over time. You can choose to view all categories or to drill down to specific ones. For example, Culture or Leadership.
Question: This shows the average score for a specific question over time.
What do dotted lines mean?
Sometimes you might see dotted lines between points on the graph.
This means there is no data available for that period.
This might be because:
filters have been applied that are too restrictive to generate a result
no one has started or completed the survey during that time (for non-anonymous surveys)
there weren't enough results to meet the reporting threshold during that time (for anonymous surveys).
What is the reporting threshold?
The reporting threshold is the minimum number of responses required to generate a report. It's usually between 3 to 5 participants (the number depends on the survey settings). The reporting threshold is implemented to protect the participants' identity, so their answers can't be linked back to them.
Compare surveys using the Over Time Report
You can also find an Over Time Report in the Compare section of your AskYourTeam account. This allows you to compare results between 2 or more surveys.
What the axes show
The X axis (horizontal) shows the surveys that have been included in the comparison.
The Y axis (vertical) shows the score and varies based on the spread of question scores.
Using the toggles
You will still have three toggles: Averages, Categories and Questions.
Averages: This shows how the average survey score changes between selected surveys. The average score is calculated based on all matched Agree-Disagree scale questions.
Categories: Each category is shown as a line. This line shows how the average score for a question category changes between selected surveys.
Questions: Each question is shown as a line. This line shows how the average score for each question changes between selected surveys.
What happens if categories and questions don't match across surveys?
If the surveys you want to compare don't have the same categories and questions, you may see some gaps in the line graph.
For example, you want to compare responses to the question 'I feel safe to tell the truth question when it's unpopular' across 3 surveys.
Survey 1: Matches this question
Survey 2: Matches this question
Survey 3: Doesn't match this question
A full line can't be drawn across the entire graph, only between Survey 1 and 2. So there will be no line or point to mark Survey 3's score.